Astronote
Astronote guide

Zero-G note-taking.Gravity-free recall.

Astronote reads your Teams transcripts and turns them into notes, action items and a searchable memory. Connect it to Claude and just ask what was said.

How it works
  • Set it up once in about five minutes
  • Runs by itself after that
  • Only you can see your data
Astronote
How it worksWhat you getGetting set upUse it in ClaudeCursor & other appsOn your phoneBuilt-in AI & your own keySharePoint & filesQuestions
The basics

How Astronote works

Think of Astronote as a colleague who sits in on your meetings, takes careful notes, and never forgets them. You don't have to do anything differently.

  1. Step 1
    You have a meeting

    A normal Teams call with transcription switched on.

  2. Step 2
    Astronote reads it

    In the background, shortly after the meeting ends. Nothing to click.

  3. Step 3
    It writes things down

    Summary, decisions, your action items, and notes on people and projects.

  4. Step 4
    You just ask

    In Claude, Cursor, your phone, or here. Your meetings become a memory you can talk to.

Set it up once, then forget about it
Once you've signed in, Astronote keeps working on its own, around the clock, whether or not you have it open. You don't need to visit this website day to day. The only thing it needs from you is that your meetings have transcripts. If you connect it to Claude, Claude becomes the place you go to use it.
What exactly happens behind the scenes?

Every so often (hourly by default) Astronote checks your Outlook calendar for recent Teams meetings. When a meeting has a transcript, it downloads it and asks an AI model to write a summary, list the decisions and pick out explicit commitments ("Sam will send the deck", "I need to book the room"). Commitments that name you are added to Microsoft To Do. The same meeting is then used to update your Explorer pages about the people, projects and topics involved.

You can change how often it checks, how far back it looks, and which meetings to skip in Settings. The Sync button at the top of the app runs a check straight away if you're impatient. Settings.

Features

What it gives you

Here is what Astronote produces from a single meeting, and what builds up over time.

Meeting notes

A short summary of every meeting and the decisions made, so you never have to re-watch or re-read a call.

Your action items

Anything someone says you will do becomes a task in Microsoft To Do, with a link back to the meeting.

A memory of your work

The Explorer builds pages about the people, projects and topics you talk about, and keeps them up to date.

Weekly summary

Once a week you get a digest: what you worked on, who you spent time with, and what came out of it.

Help with follow-ups

It can draft follow-up emails and suggest time in your calendar for tasks. It never sends anything without you.

Live meeting assistantExperimental

Optional & experimental. During a call it can show related emails, past meetings and answers to questions as they come up. Can be enabled in Settings.

SharePoint & files

Optional. Discovers relevant slide decks and documents for meeting prep briefings, with clear sharing boundaries.

Tue 14:00 · 45 min · 5 people
Orion launch weekly
Analysed
Summary

The team agreed the launch moves to 14 November so the supplier can finish testing. Marketing will hold the press release until the date is confirmed in writing.

Decisions
  • Launch date moves to 14 Nov
  • Keep the current pricing for the first quarter
Your action items
  • Confirm the new date with the supplierSynced to To Do
  • Send Priya the revised budgetSynced to To Do
IllustrationNotes Astronote wrote after a meeting (sample data).
Getting started

Getting set up

There's no software to install. All you need is your Microsoft work account.

  1. 1
    Sign in with Microsoft
    Use your normal work account. Microsoft will ask you to allow Astronote to read your calendar and meeting transcripts and to add tasks to To Do. Click Accept.
  2. 2
    Let the first sync finish
    Astronote immediately pulls in your recent meetings. This takes a minute or two, and you can carry on with other things while it runs.
  3. 3
    Make sure your meetings are transcribed
    In a Teams meeting, choose More → Record and transcribe → Start transcription (or ask the organiser to). Many teams switch this on for all meetings. No transcript, no notes.
  4. 4
    Connect it to Claude (recommended)
    This is where Astronote really shines. It takes about two minutes: see how below.
Ready to start?
Why does Astronote need these Microsoft permissions?
  • Calendar: to find out which meetings you had.
  • Meeting transcripts: the raw material for notes and action items.
  • To Do: to add your action items to a list called "Meeting Action Items" (you can rename it in Settings).
  • Mail: to show related emails and to save follow-up drafts. Astronote never sends an email on its own.
  • Stay signed in: so it can keep working while you're away.
A meeting didn't show up. What should I check?
  • Was transcription switched on? Open the meeting in Teams and look for a Transcript tab.
  • Give it time. Teams can take a few minutes to publish a transcript, and Astronote checks periodically. Press Sync to check now.
  • Not the organiser? Astronote sometimes can't reach transcripts for meetings run by other people. When that's likely, the upcoming meeting's page shows a button that emails the organiser and asks them to switch on transcription.
  • Check your meeting filters in Settings. Meetings matching an "exclude" phrase are skipped on purpose.
No Teams transcript? Other ways to get notes in
  • Type or paste notes: on any meeting's page. They are analysed just like a transcript.
  • Live record: (microphone button at the top) transcribes a conversation in the room or on any calling app.
  • Plaud recorder: if you use a Plaud device, connect it in Settings and its recordings are matched to your calendar automatically.
Recommended

Use Astronote inside Claude

Claude is an AI assistant you chat with in plain English. Adding Astronote as a connector lets Claude look things up in your meetings whenever it needs to. You ask a normal question; Claude checks your notes and answers, with the details.

What it looks like

You don't need special commands. Ask the way you'd ask a colleague who was in every meeting. When Claude uses Astronote you'll see a small note saying so.

Claude can also act on what it finds: draft the follow-up email, turn decisions into a plan, or tick off a task once it's done.

Try asking

Claude Astronote connected
What did I agree to do in this week's meetings?
Looked in Astronote list_todos

You picked up three actions this week:

  1. Confirm the new launch date with the supplier
  2. Send Priya the revised budget
Reply to Claude…↑
IllustrationAsking Claude about your week (sample data).

Connect it in three steps

Astronote has already been added to our team's Claude, so there's nothing to install or paste. You just switch it on for yourself.

  1. 1
    In the Claude app, open Connectors
    Use claude.ai or the Claude desktop app. You'll see Astronote (Spaceflux Notes App) already listed.
  2. 2
    Click Astronote, then Connect
    A window opens. Sign in with Microsoft if asked.
  3. 3
    Click Allow
    That's it. Start a new chat and ask about your meetings.
ConnectorsYours
ConnectorTypeAuthorization
Astronote (Spaceflux Notes App)WebIndividual
IllustrationAstronote is already waiting in your Connectors list.
Claude wants to use your Astronote
claude.ai
  • ✓Read your meetings, transcripts, todos, weekly summaries and notes
  • ✓Complete and reopen todos, and save (never send) email draftsoptional
CancelAllow
IllustrationAstronote asks you to confirm.
Works on your phone too
Connectors you add on claude.ai also appear in the Claude app on iPhone and Android, so you can ask about your meetings on the move. And because Astronote runs on its own, Claude always has your latest meetings without you opening Astronote at all.
What can Claude see and do?

Claude can read:

  • your meetings, their summaries, decisions and full transcripts;
  • your action items and other people's (so it can tell you who owes what);
  • weekly summaries, notes you've typed, and your Explorer pages.

If you leave the second box ticked when you click Allow, Claude can also:

  • mark tasks as done or reopen them;
  • save email drafts into your Outlook Drafts folder (it can never send them);
  • create a calendar event for a task, when you explicitly ask it to.

Untick that box if you'd rather Claude could only read.

Is my data safe? Who else can see it?
  • Each connection only ever sees the meetings of the person who signed in. Nobody else's.
  • Claude only looks things up when your question needs it, and only for that conversation.
  • Your company's Claude settings and data policies apply to what Claude does with the answers.
  • You can disconnect at any time from Settings → Personal Access Tokens → Connected apps in Astronote, or by removing the connector in Claude.
I can't see Astronote in my Connectors

Make sure you're signed in to Claude with your Spaceflux work account, then refresh the page or restart the app. If it still isn't listed, ask your Claude admin to check Astronote is enabled for your team.

Setting it up yourself (outside our team)

If you're on a different Claude account, add Astronote as a custom connector: in Settings → Connectors click Add custom connector, name it "Astronote", paste the address below, then click Add, Connect and Allow. Custom connectors need a paid Claude plan.

https://notes.spaceflux.xyz/api/mcp
Add custom connectorBETA×
NameAstronote
Remote MCP server URLhttps://notes.spaceflux.xyz/api/mcp
Advanced settings: leave as they are
CancelAdd
IllustrationClaude's Add custom connector form, filled in.
Claude Code (for developers)

Run this in a terminal, then type /mcp in Claude Code and choose Authenticate:

claude mcp add --transport http astronote https://notes.spaceflux.xyz/api/mcp
Something went wrong connecting
  • Check the address is exactly the one above, ending in /api/mcp.
  • If Claude says the connection expired, open the connector in Claude and click Connect again.
  • Still stuck? Remove the connector in Claude, disconnect it under Connected apps in Astronote's Settings, and add it again.
Other AI apps

Cursor, and other apps that speak MCP

The connection Claude uses is an open standard called MCP (Model Context Protocol). Lots of AI tools support it, so the same Astronote address works in all of them.

Cursor

Cursor is an AI code editor. With Astronote connected, its assistant can check what was agreed in a meeting before it writes or changes code, so the work matches the decision.

  1. 1
    Click to add Astronote to Cursor
    Add to Cursor
  2. 2
    In Cursor, open Settings → MCP and click Login next to astronote
    Sign in with Microsoft and click Allow, just as with Claude.
checkout-service · Cursor
export function applyDiscount(order) {
  // TODO: cap per agreed policy
  const rate = order.code ? 0.2 : 0;
  return order.total * (1 - rate);
}
What did we agree in Thursday's pricing meeting about discount caps? Update this function to match.
Called search_meetings
In Pricing review (Thu) the team agreed discounts are capped at 15% and never stack. I've updated applyDiscount to use Math.min(rate, 0.15).
IllustrationCursor checking a meeting before changing code (sample data).
Add it to Cursor by hand instead

Open ~/.cursor/mcp.json (or .cursor/mcp.json inside a project) and add:

{
  "mcpServers": {
    "astronote": {
      "url": "https://notes.spaceflux.xyz/api/mcp"
    }
  }
}

Then go to Cursor Settings → MCP and click Login next to astronote.

Other apps (VS Code, Windsurf, ChatGPT and more)

Any app that supports remote MCP servers can connect. Look for an option like "Add MCP server", choose the HTTP (sometimes called "Streamable HTTP") type, and use this address. Sign in with Microsoft when prompted.

https://notes.spaceflux.xyz/api/mcp
Apps that can't sign in: use a personal access token

Some tools and scripts can't open a sign-in window. For those, create a token in Settings → Personal Access Tokens and click Show & test on it. You'll get ready-to-paste setups with the token filled in. Treat a token like a password.

Developers can also use the REST API with the same token, and an AI-readable description is available at /llms.txt.

Mobile

Put Astronote on your phone

Astronote works as an app on your home screen. There's nothing to download from an app store; your phone saves it straight from the browser.

iPhone / iPad
  1. 1
    Open Astronote in Safari and sign in
  2. 2
    Tap the Share button
  3. 3
    Choose Add to Home Screen, then Add
Android
  1. 1
    Open Astronote in Chrome and sign in
  2. 2
    Tap Install when prompted, or use the ⋮ menu
  3. 3
    Choose Install app / Add to Home screen

The phone app is handy for glancing at today's todos or a meeting summary before you walk into a room. For asking questions, the Claude app with Astronote connected is usually the better experience.

9:41●●● ▮
Astronote
Todos
Confirm launch date with supplier
from Orion launch weekly
Send Priya the revised budget
from Finance sync
Review Tom's onboarding doc
from Team stand-up
MeetingsTodosExplorerEmail
IllustrationAstronote on a phone home screen (sample data).
Built-in AI

Astronote's own AI, and using your own Claude key

Astronote has an AI built in. It writes your meeting notes, and the Ask button at the top of the app lets you ask questions about your notes without leaving the site.

Ask, or Claude?

Ask is quick for a simple fact. For anything more, like drafting, planning, comparing several meetings, or combining your notes with other work, Claude with the connector is much more capable.

Built-in AskClaude connector
Quick questionsGoodGreat
Write emails, plans, documentsBasicGreat
Mix with other files and toolsNoYes
Tick off tasksIn the Todos tabJust ask
Needs a Claude accountNoYes
Ask your notes
When is the Orion launch now?
It moved to 14 November so the supplier can finish testing. This was decided in the Orion launch weekly on Tuesday.
Source: Orion launch weekly · Tue
IllustrationThe built-in Ask box (sample data).

Use your own Claude (Anthropic) key

The AI that writes your notes needs an account with an AI company to run on. Spaceflux accounts come with one already set up, so most people never need to touch this. Everyone else, or anyone who wants Astronote to run on their own account, can plug in their own key.

  1. 1
    Create a key at console.anthropic.com
    Sign in or sign up, add billing, and click Create Key. Copy the key (it starts with sk-ant-).
  2. 2
    In Astronote, open Settings → AI Provider
    Paste the key next to Anthropic (Claude) and save. Your key takes priority over the shared one.
AI Provider
API Keys
Anthropic (Claude)
sk-ant-•••••••••••••••••3f9a
Saved
OpenAI
Not set
Add key
Google (Gemini)
Not set
Add key
IllustrationSettings → AI Provider with a key saved.
Is this the same as connecting Astronote to Claude?

No, they're two different things that happen to involve the same company:

  • Connector (above): Claude reads from Astronote. Uses your normal Claude chat subscription.
  • API key (here): Astronote uses Claude's AI to write your notes. Billed per use to whoever owns the key.

You can do either, both, or neither.

Why would I use my own key?
  • Your account doesn't include a shared key (non-Spaceflux accounts).
  • You want usage billed to your own or your team's account.
  • Your organisation requires AI processing to go through its own agreement with Anthropic.
Can I use OpenAI or Google instead? What does it cost?

Yes. Settings also accepts OpenAI and Google Gemini keys. If you add more than one, you can choose the order and Astronote will fall back to the next if one fails. Keys are encrypted before they are stored.

Costs depend on how many meetings you have and are typically small, but they are charged by the AI company to the key's owner. You can set spending limits in the provider's console.

Optional integration

SharePoint & OneDrive files for meeting context

You can optionally allow Astronote to search your Microsoft 365 documents (OneDrive, SharePoint, and Teams files). This enriches pre-meeting briefings and the live assistant with relevant slide decks, specifications, and spreadsheets.

How it works

When you prepare for an upcoming meeting or ask for a briefing, Astronote uses the meeting topic, attendees, and recent discussions to find matching files across your Microsoft 365 workspace.

Instead of digging through Teams channels or email threads to find the latest presentation or design document, Astronote surfaces direct links, recent edit timestamps, and summaries right alongside your notes.

Important: Access does not mean sharing

Just because you can access a file does not mean everyone else can.

Astronote acts strictly through your personal Microsoft 365 account. It only searches files you personally have been granted permission to view. If you mention or link a document in a meeting brief, other participants will only be able to open it if they already have permission in Microsoft 365. Files in your personal OneDrive or private team sites remain completely restricted to unauthorized users.

Understanding sharing state badges

Whenever files appear in meeting briefings or the live assistant, Astronote labels each file with its sharing state so you know who has access before you circulate notes:

  • 🔒 Personal OneDrive: Stored in your personal OneDrive. Other meeting attendees cannot open this link unless you explicitly share the file with them in Microsoft 365.
  • 👥 Shared with specific people: Shared only with designated colleagues. Confirm attendees are on the access list before relying on it in a group discussion.
  • 🏢 SharePoint Team Site: Accessible to members of that specific SharePoint site or Teams channel. External guests or colleagues outside the team cannot open it.
  • 🌐 Organization-wide: Accessible to anyone signed in with a Spaceflux corporate account.

How to turn it on (Optional)

This integration is entirely optional. If you prefer not to connect files, Astronote works normally using your meeting transcripts and notes.

  1. 1
    Open Settings → Microsoft 365 & SharePoint Files
    Scroll to the SharePoint card in your settings.
  2. 2
    Switch on 'Enable SharePoint & OneDrive file context'
    Turn the toggle on and click Save Settings.
  3. 3
    Consent if prompted
    If your organisation requires consent for file search permissions, sign in when prompted. You can disable it at any time.
Pre-Meeting Briefing · Platform Architecture Review
Synthesised from 2 past meetings and 3 matching Microsoft 365 documents.
Relevant SharePoint & OneDrive Files
📄 Platform_Architecture_v2.4.docx🏢 SharePoint Team Site
Engineering › Architecture · Alex Rivera · Yesterday
Accessible to Engineering site members. Non-members cannot view this document.
📊 Q4_Commercial_Forecast.xlsx🔒 Personal OneDrive
Personal OneDrive · You · 3 Oct 2026
⚠️ Private to you. Meeting attendees cannot open this link unless you share it in OneDrive.
📑 Spaceflux_Partner_Deck.pptx🌐 Organization-wide
Commercial › Decks · Sarah Chen · 1 Oct 2026
Accessible to all authenticated Spaceflux staff accounts.
Sharing reminder: You can see these files because your account has permission. When briefing attendees, keep in mind they can only open documents already shared with them.
IllustrationA pre-meeting briefing card displaying relevant SharePoint files with sharing state badges (sample data).
Does Astronote copy or store my SharePoint files?

No. Astronote never downloads full document bodies to its database. It uses the Microsoft Search API to retrieve search hit titles, locations, web links, and short excerpts on demand. The files remain safely in Microsoft 365.

Can meeting attendees from other companies see my files?

No. External attendees cannot access internal SharePoint or OneDrive links. Microsoft 365 access controls are enforced every time anyone clicks a link.

What permissions does this require?

It uses Microsoft Graph delegated read permissions (Files.Read.All and Sites.Read.All). Depending on your tenant configuration, your Microsoft 365 administrator may need to approve application access once.

Questions

Common questions

Do I need to keep Astronote open?

No. It runs on a server, not on your computer. Close the tab, shut your laptop, go on holiday: your meetings will still be processed. If Microsoft ever asks you to sign in again (for example after a password change), just open Astronote once.

Will other people know Astronote is taking notes?

Astronote doesn't join your calls. It only reads the transcript Teams already made, which everyone in the meeting is told about when transcription starts. The optional live recorder and meeting assistant listen through your own device, so let people know if you use them.

Which action items go into my Microsoft To Do?

Only ones that clearly name you, such as "Alex will send the report" when you are Alex. Other people's actions are still tracked under Todos → Everyone, which is handy for chasing them.

The AI got a name or acronym wrong

Add a hint in Settings → AI Processor Notes, e.g. "NEXT means our NYX telescope" or "Jon D is Jonathan Davies from Engineering". These hints are used for every future meeting.

How do I stop Astronote?

Disconnect any AI apps under Settings → Personal Access Tokens → Connected apps, then remove Astronote's access from your Microsoft account at myapps.microsoft.com. It will stop processing new meetings straight away.

Still stuck, or have an idea?
Get in touch with the Astronote team in Spaceflux Labs.